Recording minutes of board meetings is essential to keep a record of what the board did. Minutes should include details of the discussions and decisions made, as well as resolutions and actions.
A board secretary must record minutes accurately and impartially. To protect the organization against any potential litigation, even when the board is discussing controversial subjects an objective and factual report is vital.
Draft minutes of meetings should be sent to all directors for initial review and correction prior to being approved by the chair. A second draft, which has been approved by the chair, may be distributed to directors who want to conduct any additional work before finalizing the minutes.
It’s also important to include the attendance of each director in the meeting, in addition to those who attend but don’t participate in decision making. article This ensures that any dissenting remarks aren’t ignored or forgotten.
Note the order in which an agenda item was discussed. This will make it easier to track any changes at a future meeting.
It is essential to bring all the materials you require to the meeting, as you will be the person accountable for taking notes. This includes a notebook, pen, and power cable. Additionally it is recommended to have a backup device in the event that your primary device fails or your pen stops working.